Privacy

Last updated: 19/01/2026
 

The Charlbury Exhibition Foundation (“we”, “us”, “our”) is committed to protecting your privacy. This policy explains what information we collect, how we use it, and how we keep it safe.
 

Who we are

We are a registered charity supporting education and training for young people in Charlbury.

If you have any questions about this policy or how we use your information, you can contact us at:
Email: William Robinson, Secretary to the CEF Trustees william_robinson@live.co.uk
 

What information we collect

We only collect the information we need. This may include:

• Your name

• Your email address

• Your postal address

• Information you provide in grant applications or enquiry forms

• Any messages you send us through our website or by email
   

If you apply for a grant, we may also collect additional information needed to assess your application fairly.
 

How we collect information

We collect information when you:

• Fill in a form on our website (for example, a contact or application form)

• Email us directly

• Interact with our website (via cookies – see below)

Our website is built using Wix, which may automatically collect basic technical information such as your IP address, browser type, and pages visited.
 

How we use your information

We use your information to:

• Respond to enquiries

• Process and assess grant applications

• Communicate with applicants and partners

• Meet our legal and charitable obligations

• Improve our website and services

We do not use your information for marketing purposes and we do not sell your data.
 

Lawful basis for using your data

Under UK data protection law (UK GDPR), we rely on the following lawful bases:

• Consent – where you choose to contact us or submit information

• Legitimate interests – to run the charity responsibly and fairly

• Legal obligation – where required by law or the Charity Commission
   

Who we share information with

We only share information where necessary, including:

• Trustees of the Foundation (for decision-making and governance)

• Relevant education providers (only where appropriate and usually with consent)

• Wix and its service providers, who host our website and forms

We do not share personal information with third parties for commercial purposes.
 

How we store and protect your information

• Information is stored securely

• Access is limited to trustees or authorised individuals

• We keep data only for as long as necessary
   

Wix provides secure hosting and data protection measures in line with industry standards.
 

How long we keep your information

• Enquiries: kept only as long as needed to respond

• Grant applications: kept in line with charity governance and record-keeping requirements

• Financial or legal records: kept for the period required by law
   

Your rights

You have the right to:

• Ask what information we hold about you

• Request a copy of your information

• Ask us to correct inaccurate information

• Ask us to delete your information where appropriate

• Withdraw consent at any time
   

To exercise these rights, please contact us using the details above.
 

Cookies

Our website uses cookies to help it function properly and to understand how visitors use the site. Wix manages these cookies.

You can control or disable cookies through your browser settings.
 

Changes to this policy

We may update this privacy policy from time to time. Any changes will be posted on this page.